Simple Cyber Security Guide for Solopreneurs and Small Not-for-Profits

Published on: 05-10-2025

Simple Cyber Security

Written by Stephen Cox

Running your own small business or charity means you wear every hat — CEO, accountant, marketer, and probably the one who fixes the printer. So yeah, we get it: cyber security might not be top of your to-do list. But here’s the thing — keeping your data safe doesn’t have to be complicated, expensive, or soul-destroying.

Here’s your plain-English guide to staying secure using the Australian Government’s Essential Eight. No jargon, no panic, no tinfoil hats.

Why Bother With Cyber Security?

Your laptop, phone, and files are the backbone of your business or cause. If someone breaks in digitally, they can steal money, leak data, or lock you out of your own stuff (yes, it happens more than you’d think). A few smart precautions can save you a world of pain — and keep your operation humming.

The Essential Eight (a.k.a. Your Cyber Health Checklist)

1. Control What Apps You Use Only download apps from trusted sources. “Free” mystery software is often free for a reason.

2. Keep Your Software Updated Those annoying update pop-ups? They’re actually tiny shields keeping hackers out. Let them run automatically.

3. Disable Macros in Files Macros = sneaky little code gremlins. Turn them off unless you’re 100% sure the file’s safe.

4. Adjust Browser and Email Settings Pop-ups and shady links are hacker bait. Block, filter, and click with caution.

5. Limit Power for Admin Accounts Not everyone needs admin rights. Keep control in the hands of people who won’t accidentally delete the internet.

6. Update Your Devices Your phone and computer need regular security updates too. Don’t snooze them forever.

7. Use Multi-Factor Authentication (MFA) A second step like a code or fingerprint makes it 99% harder for cyber-crooks to break in. (Science says so.)

8. Back Up Everything Backups are your safety net. Cloud, hard drive, whatever — just make sure you can actually restore your files.

Don’t Forget Your Phone

You probably do half your work from it anyway.

• ✅ Install apps only from official stores
• ✅ Turn on automatic updates
• ✅ Lock it with a PIN or fingerprint
• ✅ Enable MFA for banking and email
• ✅ Back up your data
• ✅ Avoid public Wi-Fi unless you love risk (or use a VPN)

Quick Wins You Can Do Today

• Turn on automatic updates (set and forget)

• Use a password manager and retire “Password123” forever

• Enable MFA on all important accounts

• Back up your files regularly

• Think before you click — phishing emails are sneaky

• Keep your devices encrypted and locked

Need a Hand?

Cyber security shouldn’t feel like wrestling an octopus. Whether you’re a one-person powerhouse or a small non-profit doing big things, a few guided steps can make all the difference.

👉 Let’s make your digital life simpler and safer. Get in touch with Transfigure IT today